Dallas County Master Gardeners Association
Member Guide
TABLE OF CONTENTS
I. PURPOSE............................................................................................................................2
II. RESPONSIBILITIES…………………………………………………………………………….. 2
III. MEMBERS………………………………………………………………………………………
3
A. Class of Members……………………………………………………………………………
3
1. Intern……………………………………………………………………………………3
2. Certified………………………………………………………………………………..
3
3. Non-Certified…………………………………………………………………………
3
4. Honorary……………………………………………………………………………….3
5. Emeritus………………………………………………………………………………..4
B. Reinstatement………………………………………………………………………………….4
C. Leave of Absence……………………………………………………………………………..
4
D. Termination of Membership…………………………………………………………………..5
E. Members from other Counties………………………………………………………………..5
F. Members from other States………………………………………………………………….
5
IV. REPORTING VOLUNTEER HOURS…………………………………………………………
5
A. General Information………………………………………………………………………5-6
B. Hours Reporting Chart…………………………………………………………………….
6
C. Intern Member Reporting………………………………………………………………
6-7
D. Certified Member Reporting……………………………………………………………
7-8
1. Education…………………………………………………………………………….
7
2. Volunteer…………………………………………………………………………….
8
E. Help Desk Requirement for Class of 2005 and Later………………………………….
8
F. Recognition of Service…………………………………………………………………….
8
V. GUIDELINES FOR PROJECTS…………………………………………………………………..
9
A. Definition of a Project………………………………………………………………………..9
B. Criteria for Projects………………………………………………………………..…….
9-10
C. Procedures………………………………………………………………………………….10
D. Notification…………………………………………………………………………………..10
E. Project Manager…………..…………………………………………………………….10-11
1. Duties…………………………………………………………………………….10-11
2. Contact Numbers…………………………………………………………………..
11
F. Board of Directors Project Coordinator………………………………………………11-12
VI. TEXAS MASTER GARDENER PROGRAM…………………………………………………….
12
A. Objectives…………………………………………………………………………………..
12
B. DCMG Association's Representation to Texas Master Gardeners…………………..
12
C. MG Specialists………………………………………………………………………..……13
D. Awards Committee…………………………………………………………………………13
E. Texas MG Website…………………………………………………………………………13
VII. APPENDIX………………………………………………………………………………………….13
A. Nomination Process for DCMG Association and Texas MG Association………..13-14
B. MG School Application Timeline………………………………………………………….14
C. Project Request Directions and Form………………………………………………..15-17
DALLAS COUNTY MASTER GARDENER (DCMG) ASSOCIATION
I. PURPOSE
We are committed volunteers trained by Texas Cooperative Extension who motivate and educate the Dallas community about good gardening practices.
II. RESPONSIBILITIES OF MASTER GARDENER (MG) VOLUNTEERS
The Dallas County Master Gardeners Association is part of and created under the Texas Cooperative Extension (TCE), Texas A&M University System. The Master Gardener Program provides valuable training and education opportunities for persons seeking up-to-date horticulture information. MG's can advance their gardening expertise and gain personal satisfaction through volunteer efforts. The volunteer aspect of the MG program allows individuals to dedicate their time and talents to enhancing the quality of life for citizens of Dallas County using the science and art of horticulture.
The title "Master Gardener" is to be used only by individuals trained and currently certified in the Texas Master Gardener program to assist TCE educational programming. The title is valid only when the volunteer is participating in the Texas Master Gardener program.
An MG may not display credentials or give the appearance of being a MG at a place of business unless that place is conducting an approved MG activity. It is improper to imply that the TCE endorses any product or place of business. MG's must not use their title in any form of advertisement. The MG program is a public service program authorized, established, and maintained by TCE to provide unbiased research-based information, and the title "Master Gardener" is to be used only when conducting volunteer work in the program.
When experienced MG's make public presentations on horticultural subjects, it is permissible for them to accept unsolicited gifts, reimbursements, or an honorarium on behalf of the DCMG Association. However, it is inappropriate to seek speaking engagements for personal gain (pay) while participating in an authorized Extension function and using the title of either "Certified Master Gardener" or "Master Gardener."
When making recommendations that include the use of horticultural/gardening aids including fertilizers, weed, disease and insect controls, MG's are required to follow recommendations made in current TCE publications. Recommendation of other horticultural/gardening aids is not approved. MG's must be very careful about insect, disease, and weed control aids recommendations because the registration and use of these are governed by the Environmental Protection Agency (EPA) and the Texas Department of Agriculture. Under the amended Federal Insecticide, Fungicide and Rodenticide Act (Federal Environmental Control Act of 1972), it is illegal to use these aids/products in any manner other than those listed on their respective labels. The given application rate on the label should not be exceeded. Fines and other penalties change and vary according to which laws are broken. Problems that are not specifically covered by Extension publications should be handled by suggesting non-chemical treatments that are considered appropriate by experienced Extension Agents and Master Gardeners. Questions concerning commercial production of crops and pest control on such crops are best referred to the local Agricultural or Horticultural Agent.
III. MEMBERS
A. CLASS OF MEMBERS
1. INTERN
Once a student completes the classroom instruction, the individual gains the title of "Master Gardener Intern". From that point, the Intern has 1 year to complete a minimum of 72 hours volunteer service, 36 of which must be on the Help Desk. Following graduation and the payment of annual dues, Interns will become Certified members of the DCMG Association.
2. CERTIFIED
The fiscal year of DCMG Association is January 1st to December 31st. Annual dues are payable by November 30th. One reminder shall be sent. Failure to pay dues by January 15th shall cause membership to be forfeited.
Certified MG's must fulfill a total of eighteen (18) hours of service annually. Volunteer service hours must amount to but are not limited to twelve (12); beginning with the class of 2007, 8 of these 12 hours must be spent on the Help Desk. Education training hours must amount to but are not limited to six (6).
3. NON-CERTIFIED
A member who does pay annual dues but does not complete the re-certification requirements (training and service hours) for the previous year will be considered a non-certified member. A non-certified member may attend monthly meetings and receive the monthly newsletter. These members are not eligible to perform volunteer hours and are subject to meeting the reinstatement requirements if they wish to return to Certified status.
4. HONORARY
A membership based upon recognition of long and exemplary service to the DCMG Association.
5. EMERITUS
A Texas MG Association designation based upon recognition of long and exemplary service as a Certified Dallas County MG.
B. REINSTATEMENT
A non-certified member may become a certified member at the sole discretion of the DCMG Association Board of Directors.
Accordingly, it has been determined that the following grid requirements will apply to any "non-certified" member who wishes to return to "certified" status. For example, if you ask for reinstatement the process begins on the first month following receipt of the current year's dues. However, for reinstatement requests received after September 30th, the reinstatement process will begin on January 1st of the following year.
Certification Reinstatement Hours Requirement Within 1 year of failing
to certify Within 1-3 years of failing to certify Within 3-4 years of
failing to certify After 4 years of failing to certify
Phone Time 0 0 0 Must repeat entire Master Gardener Training Program and
Internship requirements
Volunteer Time 0 8 24
Education Time 0 4 8
Annual Certification Requirement
Volunteer Time 12 12 12
Education Time 6 6 6
Total Hours Served in Reinstatement Year 18 30 50
The reinstatement requirements must be satisfied no later than 120 days
from the date of the request of reinstatement. The request must be made
directly to the current Association President. Anyone failing to meet
all hours, dues, and fee requirements will not be reinstated.
If a non-certified member has allowed 4 years (48 months) or more to lapse since becoming a Certified DCMG, that member can only be reinstated by reapplying to the DCMG Association School, completing the formal education and Internship segments of the program, and paying all applicable fees.
C. LEAVE OF ABSENCE
On occasion, a DCMG is unable to fulfill the requirements to obtain or maintain certification due to illness, illness in the family, or other personal situations. In cases such as these and at the request of the MG, a "Leave of Absence" may be granted by the Board of Directors.
A Leave of Absence will not be extended to Students during the class training period. An Intern may be considered for a Leave of Absence after completing all class work and the final exam but having not completed the volunteer service requirement.
D. TERMINATION OF MEMBERSHIP
Membership shall be terminated upon the occurrence of any of the following:
· Failure to pay dues.
· Failure to report minimum required hours.
· Engaging in conduct materially and seriously prejudicial to the
interests or purposes of the MG Association.
· Death of the member.
· Commercializing on the title of MG in any form.
· Not following TCE Master Gardener program guidelines.
E. CERTIFICATION OF MG'S FROM OTHER TEXAS COUNTIES
Because of each county's unique soil, climate, and plant materials, there may not be full reciprocity of MG certification. In order to be certified in Dallas County, MG's may be required to attend certain MG School classes as deemed appropriate by the Horticulture Agent. Volunteer hour requirements will be the same as for Certified Members.
F. CERTIFICATION OF MG'S FROM OTHER STATES
Because of each state's unique soil, climate, and plant materials, there may not be reciprocity of MG certification. In order to be certified in Dallas County, MG's are required to contact the Horticulture Agent to determine training required to obtain status as a Certified MG in Dallas County. Applicants may be required to attend all 72 hours of the Dallas County MG School and serve the same Internship as other trainees.
IV. REPORTING VOLUNTEER HOURS
A. GENERAL INFORMATION
MG's must turn in an Hours Report indicating the project/event on which work was performed and hours worked (to the closest ¼ hour) on a monthly basis. An hours report must be submitted for everything except the Help Desk and monthly meetings. Speakers Bureau and Emeritus Program hours are reported to the contact persons for those events.
Hours may be reported electronically through the MG website at www.dallasmastergardeners.org. Hours reports may also be mailed or hand-delivered to the TCE office at 10056 Marsh Lane, Suite B-101, Dallas, Texas 75229, with the envelope marked "hours report". The Hours Report Form is also included in each issue of the monthly newsletter, Helping Hands. Additionally, it is strongly recommended that each MG keep a personal record of hours worked at a project, event or other activity, and the date through which hours have been reported.
It is very important that you report your hours at least once a month. These hours document your personal contribution and the DCMG program's contributions of volunteer service to Dallas County. These monthly reports by each member are the only recorded documentation of volunteer hours of service to the citizens of Dallas County through the DCMG volunteer program.
B. HOURS REPORTING CHART
CERTIFIED MG'S INTERNS
Volunteer/Education Month Cutoff date for Reporting Volunteer Month Cutoff
date for Reporting
January March 31 August October 31
February April 30 September November 30
March May 31 October December 31
April June 30 November January 15
May July 31 December January 15
June August 31 January March 31
July September 30 February April 30
August October 31 March May 31
September November 30 April June 30
October December 31 May July 31
November January 15 June August 31
December January 15 July September 30
August October 31
September November 15
October November 15
FAILURE TO REPORT MINIMUM HOURS REQUIRED IS GROUNDS FOR TERMINATION OF MEMBERSHIP
C. INTERN MEMBER REPORTING
A minimum of 72 total volunteer hours must be completed and reported by each Intern by October 31st of the year following completion of the MG School. These hours must be performed as follows:
· A minimum of 36 hours must be completed and reported on the
Help Desk at the Dallas County office of TCE. The Help Desk is the location
of the "hot line" used by the general public to call for answers
to their horticultural and gardening questions. MG's answer this line
and handle most of these questions. You may call the receptionist for
TCE-Dallas County at 214-904-3050 to secure information on how to sign
up. Forms for sign-up are always available at the MG monthly meetings.
The hours on the Help Desk are scheduled from 8:00 a.m. to 4:30 p.m. with
a ½ hour lunch Monday through Friday. Sign-ups are for a full 8-hour
day. Help Desk hours are automatically reported for you based on the sign-in
sheet kept at the phone desk.
· A minimum of 36 hours must be performed as Volunteer Service
Hours. Of these 36 hours, 24 must be spent on the following: 8 hours Gardening
(projects that have a garden, such as Heritage Park or a school), 8 hours
Public Facing (Arboretum, State Fair, Home & Garden show), and 8 hours
Administration (Home Tour, Plant Sale, monthly meeting setup). The remaining
12 hours may be spent in any way the Intern chooses. Other approved projects/events
for which hours may be earned are announced throughout the year during
the monthly meetings, through the DCMG Association e-mail, and/or in the
monthly newsletter Helping Hands. Students may begin earning volunteer
service hours during the classroom-training period by working on volunteer
projects, events and other activities with specific permission from the
Horticulture Agent. Note: Interns may include preparation, research and
study time as well as travel time getting to the project or event and
returning home. However, there is no travel time awarded for work on the
Help Desk or for attending the MG monthly meetings.
· Interns may receive Education credit for attending the MG monthly
meetings.
D. CERTIFIED MEMBER REPORTING
A Minimum of 18 hours (6 hours of education and 12 hours of volunteer service) is required for re-certification each year after the first year is completed. Initial certification begins the year after graduation. Example: The 2004 class graduated in December 2005. In the year 2006, six (6) hours of training and twelve (12) hours of volunteer service were required.
1. EDUCATION
The minimum of 6 hours of education training may be fulfilled by:
· Attending approved TCE-sponsored courses, the DCMG School, or
other courses approved by the Horticulture Agent.
· Attending the monthly MG meetings when an education program is
presented.
· Researching horticultural questions while working the Help Desk.
· Studying in preparation for Speakers Bureau presentations.
· Attending Field Trips. The number of credit hours will be determined
by the Horticulture Agent.
All education hours must be submitted by each MG on the Hours Report. No travel or preparation time is given for any education session. If you attend any type of horticulture or gardening class for your own education, you may not count that time as education hours unless it has been previously approved by the Horticulture Agent.
2. VOLUNTEER
The minimum of 12 hours of volunteer service may be served by working on:
· MG Help Desk
· Approved projects
· MG Board of Directors
· Support committees
· Monthly newsletter
· MG School
Volunteer hours are earned on all horticultural projects that originate through TCE including lecturing, working with children, youth and adults by instruction, demonstrations, answering horticulture questions and providing information through TCE publications and Internet websites. Volunteer hours for DCMG Association-specific administrative initiatives are also counted. However, hours are not awarded for manual labor such as clean-up and maintenance activities not directly related to horticulture.
E. HELP DESK REQUIREMENT FOR CLASS OF 2005 AND LATER
Beginning with the class of 2005, members are required to work at least but not limited to eight (8) hours at the MG Help Desk. These hours may be counted as Education, Volunteer, or a combination of both (must specify when reporting.)
F. RECOGNITION OF SERVICE
After five (5) years as a Certified MG (5 years from the date of your class), each MG will be awarded a gold MG badge at the December graduation. Certified MG's, who by the end of the year have accumulated 100, 200, 500, or 1,000 hours of approved volunteer hours, will receive a bronze, silver, gold or platinum (respectively) lapel pin at the annual awards meeting. Recognition Awards will be based upon approved and properly reported volunteer hours accumulated since January 1st of the current year. MG's who have 10, 15, and 20 years of volunteer service will also be recognized at this time. Intern hours do not accumulate toward Recognition Awards. Interns with 100 or more volunteer hours are recognized at their graduation luncheon and the annual MG Awards meeting. Additionally, Interns who have reported exemplary education training credits may also be recognized.
V.GUIDELINES FOR PROJECTS
A. DEFINITION
At this point, we do not differentiate between a project and an event. All types of projects/events are common in regard to:
· Volunteer credit hours for work done will only be allowed if
the specific work has been approved by the Project Approval Committee
as a DCMG Association project/event.
· Approval of a project/event in one year does not guarantee its
continuance in subsequent years. Project Approval Request forms should
be updated at least annually if the project/event is to continue to assure
that all projects/events are active and current. Information about the
project/event should be updated with current activities information, volunteer
participants, dates, etc. in an effort to verify that required DCMG Association
resources will be available.
B. CRITERIA FOR APPROVAL OF PROJECTS
Requests will be evaluated and accepted or declined according to the following criteria:
· Is it consistent with the goals of the TCE and our DCMG Association?
· Does it benefit the DCMG Association, the DCMG Program, and TCE
Educational programming in some way?
· Will the event receive adequate publicity/advertisement from
the participating entity?
· Has the request been made in a timely manner (preferably at least
6 weeks prior to the event)?
· Does our DCMG Association have sufficient resources (personnel,
etc.) to accept the project? (In the absence of a manager for the project,
the project will be declined.)
The Board of Directors Project Coordinator is the person responsible for identifying volunteers by using personal contacts and announcements at meetings, in e-mails, or in the newsletter. The Project Coordinator will oversee the release of announcements. This person will provide a list of names of members indicating an interest. If there is not enough interest among the members to support the project, the project may be terminated after the approval. A project may be terminated in the future if there is a change in any of the above five criteria.
The Horticulture Agent works closely with the designated Project Coordinator on public-facing projects and has responsibility for accepting or refusing projects. As a general guideline, projects for which a manager cannot be found, projects that over-extend MG resources, or projects for which sufficient time has not been allowed for organization and implementation will be declined. A project may also be cancelled if lack of participation or interest from MG warrants. Approved projects may be cancelled if TCE guidelines are not utilized. Projects must be approved by the Horticulture Agent.
C. GENERAL PROCEDURES
The first step toward DCMG Association participation in any project is the submission of a Project Approval Request Form to the Project Approval Committee. (Any Certified MG or Intern may submit a request.) The Project Approval Committee is composed of the Project Committee Chairman, the Horticulture Agent, the Board President, the Project Coordinator, the Volunteer Hours Coordinator, and a Member-at-Large. The approval decision is made by the committee and is communicated to the submitter of the request when the decision is made. Approved requests are numbered and filed at the TCE office. The form is available online at www.dallasmastergardeners.org or at the TCE office and may be submitted in person or electronically. A sample of the form is located in Appendix C of this guide.
D. NOTIFICATION OF UPCOMING VOLUNTEER OPPORTUNITIES
All approved volunteer opportunities will automatically be publicized to the membership in the following ways:
· Verbal announcements and a hardcopy printout will be available
at the monthly meetings.
· A list will be published monthly in the Helping Hands newsletter.
· Current lists are available on www.dallasmastergardeners.org.
· A current list will be posted at the TCE Office.
The Project Coordinator is responsible for communicating with the project managers and compiling, combining, and consolidating project information for distribution in the above three ways. Approved group e-mail will be sent by the e-mail coordinator listing current needs related to projects/events when necessary.
E. PROJECT MANAGER
1. DUTIES
A MG manager will be designated for each DCMG Association public-facing project. Manager and/or assistant chairperson responsibilities include the following:
· Verify that a project request form is current and on file with
the Horticulture Agent.
· Collect/report end-of-month contact information to the Horticulture
Agent on or before the last day of each month for his report to TCE.
· Prepare a write-up of your project needs/opportunities and coordinate
with the Project Coordinator to make announcements via the monthly meetings
handout, the monthly e-mail update, and Helping Hands submissions. Through
experience, the organization has learned that personal phone calls to
individual members result in more volunteers accepting the opportunity.
· Represent the project at periodic MG planning meetings, participate
in annual evaluations, and attend the annual Orientation as requested.
· Coordinate the activities and work of the project and its volunteers.
2. REPORTING OF CONTACT NUMBERS
Contact numbers reported to TCE are not the same as the number of volunteer hours. TCE keeps track of all interaction between TCE associated organizations and the public. In order to report this number accurately, each MG has certain responsibilities to TCE and the DCMG Association program. First, each person who works on a project is responsible for keeping track of the number of persons with whom he/she comes in contact while representing MG's on a project. Contact numbers are not limited to personal contacts only, but also may include such contacts as phone calls, e-mails, letters, etc. Next, that number should be reported to the manager of the project before the end of each month in which any contacts are made. Then the Project Coordinator will collect, tally, and report the total contacts number for each activity to the current TCE Horticulture Agent on or before the last day of each month the project exists. A one line e-mail to the Horticulture Agent stating total contacts and project, event or other approved activity is all that is needed.
VI. THE TEXAS MASTER GARDENER (MG) PROGRAM
The Texas Master Gardener program is an educational activity and volunteer program conducted by the TCE and is open to people of all ages, regardless of socio-economic level, race, color, sex, handicap, or national origin. The program is designed to increase the availability of research-based horticultural information through horticultural projects, events, and other activities countywide. These goals are implemented through the training and employment of local volunteers known as MG's. The MG program provides valuable training and educational opportunities for persons seeking up-to-date horticultural information. Participants can advance their gardening expertise, plus gain personal satisfaction through volunteer efforts. The volunteer aspect of the MG program allows individuals to dedicate their time and talents to enhancing the quality of life for citizens in their community using the science and art of horticulture.
The Dallas County MG volunteer program is not a training school, course or program for individuals seeking education for employment in the "green industry".
All Certified Dallas County MG's are members of Texas Master Gardeners and qualify to take part in and attend all of their activities.
A. OBJECTIVES OF THE TEXAS MASTER GARDENER PROGRAM:
· Supporting and expanding the educational programming capacity
of TCE which is part of the Texas A&M University System.
· Distributing horticultural information to individuals and groups
statewide.
· Developing and enhancing community programs related to horticulture.
Depending on community needs, these may be environmental improvement activities,
WaterWise and EarthKind™ projects and programs, horticultural therapy
projects or community and school garden programs.
· Expanding 4-H programs through the establishment of 4-H horticultural
and garden clubs and Junior Master Gardener programs.
· Creating a MG volunteer network that is administratively self-sufficient.
B. DCMG ASSOCIATION'S REPRESENTATION TO TEXAS MG'S
DCMG Association elects two Directors and two Alternates to serve a two year staggered term on the Texas MG Association Board of Directors. Each year a call for nominations of certified members for the offices of Director and Alternate is announced through the September Helping Hands and verbally at the September monthly meeting. The DCMG Association votes on the slate of delegates at the last business meeting of the year and the delegates take office effective January 1 of the following year.
C. TEXAS MASTER GARDENER SPECIALISTS
The DCMG Association is one of the state associations with trained Texas Master Gardener Specialists. These individuals are provided with advanced training to support and expand the program of study. Some areas of specialization include Firewise Landscaping, Plant Propagation, Junior Master Gardening, Fire Ants Academy, and Rainwater Collecting.
D. TEXAS MG ASSOCIATION AWARDS COMMITTEE
DCMG Association submits entries for State MG awards each year. Help is needed with the writing of these submissions.
E. TEXAS MG WEBSITE
For more information visit the Texas Master Gardener Website:
www.texasmastergardeners.com (password "sunset")
APPENDIX A
NOMINATION PROCESS FOR DCMG ASSOCIATION BOARD OF DIRECTORS AND TMGA REPRESENTATIVES AND ALTERNATES
1) The Past President establishes a nominating committee of 3 to 5 people.
No one on the committee can be seeking either a seat on the DCMG Association
Board of Directors or be a delegate to Texas MG Board of Directors for
the year.
2) A request for nominees is broadcast to the DCMG Association indicating
that the nominating committee is accepting nominations for both the DCMG
Board of Director Office(s) and the DCMG Delegates to the Texas Board
of Directors for the year. The broadcasts are not specific about roles.
Further specificity is covered when an interest in serving is indicated.
The broadcast is done between July and October and the available mediums
are the following: DCMG Association monthly meetings, e-mail distributions,
and the Helping Hands newsletter.
3) Members of the Nominating Committee contact nominees to determine level
of interest.
4) If the nominee is interested, the nominating committee advises the
Past President so that either the Past President or an appropriate acting
officer gives the nominee adequate information to understand the duties
and expectations. The outcome will be either an accepted or declined nomination.
5) Upon acceptance of the nomination, the nominee's name is officially
placed on the ballot by the Past President and the DCMG Board of Directors
are so informed.
6) Voting for the offices is handled differently based on the individual
organizations' Bylaws, but both occur at the designated October meetings:
a. For the DCMG Board of Directors, the final slate is presented and the vote is taken by the Board of Directors during the October Board Meeting. The Past President does not vote except in the event of a tie. The slate of officers for the next year is introduced to the DCMG membership at the December Graduation meeting.
b. For the MG Delegates to the Texas Board of Directors, individual ballots
are generated by the secretary of the DCMG Association. In addition to
nominees who were established during the nomination period and who are
on the ballot, nominations will also be taken at the September monthly
meeting. Certified Master Gardeners who are members of the DCMG Association
vote at the October monthly meeting, the vote is counted by the secretary,
and the new delegates are announced before the end of the meeting.
7) Transition of duties takes place in December for the DCMG Board of
Directors. The acting President for the new year determines if any meetings
are required before January of the next year.
8) Transition of the Texas Master Gardener delegates occurs in the new
year. However, incoming delegates should contact their outgoing counterparts
and other active delegates to establish if any formal transition activities
are required and to expand their understanding of the specifics of the
office.
APPENDIX B
DCMG ASSOCIATION 2007 SCHOOL APPLICATION TIMELINE
March 1 -May 21 Mail cover letter and application to those requesting
one.
April 13 - May 18 Notices regarding MG class appear in the newspaper,
etc.
May 31 Due date for applications.
June 5 Orientation - mandatory for all new students.
June 6-20 Telephone interviews of applicants.
June 25 Mail acceptance letters.
July 21 Mentor Coffee.
July 31 First day of School.
October 30 Last day of School.
APPENDIX C
DCMG ASSOCIATION PROJECT APPROVAL DIRECTIONS
The purpose of this form is to initiate the approval process for projects requesting volunteer hours to be credited for DCMG Association certification, provide enough information to determine if the project is in the best interest of both DCMG Association and the Beneficiary Organization, and serve as a record of approved/disapproved projects.
Attach additional sheets as necessary. Larger projects may attach one overall plan of activities in order to prevent submitting several requests for smaller sub-projects.
The Project Descriptions will vary based on the type of project. Select
items from below that are appropriate for this project and add other information
that is necessary.
· Project type (education, consulting, assisting, outreach, services,
fundraising, promotion, etc.).
· Project goal(s).
· Number involved from the client's organization, other organizations,
and MGs.
· Who will MGs interface with during this project? (children, adults,
other gardeners, organizations, etc.)
· How will the MGs be involved?
· What skills do the MG volunteers need? (knowledge, physical activity,
project management skills, communication skills, teaching skills, PC skills,
etc.)
· Who is receiving the benefits of our MG services? (State a primary
and secondary group if appropriate.)
· Why are our services valuable to the client organization?
· Why should DCMG Association accept this project?
DCMG Association Project Request
Project Name: _____________________Approved Project Number:_________
Project Address(es):
______________________________________________________________________
County: Dallas City: ___________ Zip Code: _________ Mapsco: _________
Project Duration:
Start Date ___/___/___ Ending Date ___/___/___ On-going yes_____no_____
Actual Termination Date ___/___/___
Beneficiary Organization and Contact Information (name, phone, e-mail):
______________________________________________________________________
______________________________________________________________________
Description of the Project :
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Other Organizations Involved: ___None
______________________________________________________________________
How is the Project funded?
______________________________________________________________________
Describe Grants or Donations of any kind, including their source: (NOTE: A grant may not be requested or received on behalf of DCMG Association without the prior approval of the Board.) ___None
______________________________________________________________________
DCMG Association Information
Approximate number of contacts ______ per month.
Approximate number of hours ______ per month.
Approximate Cost to DCMG Association: ______________________________________________________
Approximate Income to DCMG Association: ______________________________________________________
Approximate Cost to DCMG Association Volunteers: _____________________________________________________
MG Submitting This Form: ____________________ Telephone: ___________
E-Mail: _______________
MG Coordinator: _____________________________ Telephone: ___________
E-Mail: _______________
MG Coordinator Backup: ______________________ Telephone: ___________
E-Mail: _______________
Project Team Members:
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
Project Approval Team Recommendation: ___Accept ___Reject
Date: ___/___/___
Project Approval by Horticulture Agent: __________________________________
Date ___/___/___
Comments:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
